Meeting 101 Buzzwords

3 min readAug 8, 2021

I’ve had the pleasure of working with strong communicators early in my Microsoft career. Here are some of their go-to phrases under different scenarios:

Starting a meeting

  • “Hey everyone can you hear us? This is __, we have x y x in the conference room. We will start with __ first. I’m sharing my screen, can you see it?”
  • “Ok, why don’t we go ahead and get started? I wanted to start with __. I also have a whole bunch of topics I want to discuss”
  • “I apologize if my connection is not as good as I am working from home. Please let me know if you need me to repeat anything”
  • “Give me a second while we get started/let’s give it a few minutes then we’ll go ahead and get started”
  • “I wanted to call this meeting real quick to discuss how we want to approach ___. Right now, __. Just for a little bit of context for everybody, __ please jump in to correct me if I’m wrong”
  • “Just to give everyone an update”

When you don’t know something

  • “Sorry I may have missed something here”
  • “I’m just wondering”
  • I’m not sure I understand what is the issue
  • “Ok, what action items should we track here besides __”
  • “Do you have any commentary on that?”
  • “That’s a good question, I haven’t thought about it in a while”
  • I don’t have the history on this
  • I don’t have any detail on that. He said __. That’s all I know at the moment. Does that help?”
  • “Sorry I don’t have details on __. I’ll have his stuff included for next week after I meet with __ to check”
  • “__, I’ll let you speak to that
  • “There’s a lot of movement on this one, I’ll have to come back with this one. We are seeing a lot of complexity on the __”
  • How do I think about __?”

When you want to clarify something

  • “Ok, let me summarize/to summarize”
  • “So the gist of it is __”
  • Let me read that back to you
  • “What I hear you saying is”
  • If I got you right
  • “How can I help?”
  • “What are you looking for?”
  • “What do you need that I am not giving you?”
  • Remind me real quick
  • I just wanted to test what I heard
  • “Can you let me know if our numbers match?”
  • I want to make sure I’m capturing this right
  • “___, am I hearing this right?”
  • “Can you repeat Tom? Not quite sure what you are trying to ask

Video conferencing issues

  • “did we lose __?”
  • “sorry, one more time?”
  • “sorry Dan you got really quiet there
  • “I’m on the call, what’s up?”
  • “Oh, sorry I missed that

How to interrupt

  • “can I jump in here really quickly?”
  • “a quick question on __”
  • “sorry, just to loop back on __”
  • “I have to hop on a call with __, if you need me please ping me”

Defusing a situation

  • I get your point. This is why we need to have this discussion”
  • “We get your feedback”
  • “So you’re saying __ doesn’t work for you?”
  • I want to be careful _”
  • “Why don’t you let us come back with __. We’ll see if we can __ and let you know”
  • “We will double check and come back with an answer on when we can get it”
  • “We will provide you with timing as soon as we can”
  • “Let me take a look at your feedback over the next couple of days and I’ll see what I can do
  • I know this is not the answer you are looking for but this is the info we have to the best of our knowledge”




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